Early Colleges

Skip to main content
Main Menu Toggle
Student Data Privacy and Security » School Resources

School Resources

Service Provider Approval Process
All service providers must be pre-approved before you can use them in your school/classroom according to CEC Policy JRC-G Privacy and Protection of Confidential Student Information. 
The following form is available for you to submit for approval:
(Please note that once all CEC is on the O365 Network, this link will change)

Selecting Third Party Digital Resources:

The following flowchart is for evaluating a provider’s protection of student data

Opt-Out Template Letter

Recommended for any non-CEC supported digital resource that requires the creation of student accounts

School Resources


When considering a new digital resource (free or paid, app or web-based) it’s imperative that teachers and schools look at what student data, if any, will be provided to the vendor and whether or not the vendor is committed to protecting the data as required under FERPA and the Colorado Student Data Transparency and Security Act.


The following resources are available to help teachers, staff, and administrators evaluate and select digital resources that appropriately protect student data.

Guidelines for App Purchases



The use of mobile devices in support of student learning can be powerful.  There are thousands of apps and Web services available for mobile devices, and the list of educational apps grows daily. Rather than apps for rote learning or memorization of discrete sets of information, we believe that the best apps for the district to invest in and provide are those that serve the general cause of productivity for learning. 


Selection Criteria for Other Apps

In alignment with CEC policy JRC, educational apps in addition to the list above should be approved by a Head of School or their designee(s) before being installed on district devices. The following selection criteria will be used in determining the educational value of an app.



  • App does not contain any advertising as part of the display
  • Use of the app does not violate our Responsible Use Policy
  • App does not require in-app purchases for full functionality
  • App does not exceed the age limits for each group (MS – 9+, HS – 12+)
  • Content sharing (if applicable for the app) is possible without requiring a social media account
  • If the app requires students to register or create an account (see the Student Data Privacy section on the CEC website for more information on protecting student data). Also:
  • If the app may be used by students under the age of 13, the provider’s terms of service (TOS) and/or privacy policy does not prohibit use by children under the age of 13
  • TOS states that data will not be used to advertise or market to children or their parents
  • TOS states that data will not be shared with 3rd parties without permission
  • It is highly recommended that we have on file (or can obtain) a CEC Student Data Privacy Agreement/Addendum


Additional Guidelines


  • App provides opportunities for creativity, reasoning, and higher-order thinking
  • Content in app is linked to evidence outcomes identified in district unit plans
  • Information presented is accurate and free from errors or bias
  • Content and delivery methods do not promote violence or stereotypes
  • The content, features, and functionality of the app are age-appropriate
  • Apps that are primarily for practice and/or reinforcement are adaptable to skill level and provide relevant feedback
  • Mobile accessibility features are available

Please note: Paid apps will require the purchase of a license for each device.  The cost of purchasing these apps is the responsibility of the school, department, or individual user. CEC does not provide funds for app purchasing beyond those listed on the provided app list.